In the field of employment, everything is documented. When you are applying for a job, you need a resume. When you are hired, you need to send a job acceptance letter, and when you want a break, you need to write a leave application letter. Again, within the theme of professional letters and their purposes, today’s article is about authorization letters. Let’s learn about the significant features of this letter and how to write like a boss.

What an Authorization Letter?

This letter is written for many purposes. It is usually to address an authority to get an exceptional service or benefit. Here is a list of the various reasons for writing an authorization letter:

• In the field of business, you need to write an authorization letter to pursue your project and to do some business activities.
• In the field of education, students need an authorization letter to study abroad.
• In the field of journalism, journalists need an authorization letter to get access to certain places such as jail, asylum, and courts, to cover some specific events and report news.
• In the field of tourism, under-aged teenagers need an authorization letter to travel abroad.
• In the medical field, an authorization letter is required to collect medical documents or to decide the exit of satisfied patients from hospitals.
• For personal matters, a person can write an authorization letter for someone in the family to get access to his bank account or properties or even to receive a package or an order on his or her behalf.

These were the most relevant purposes and uses of an authorization letter. Now let’s see the requirement of this letter in the professional field:

An Authorization Letter in the Field of Employment:

Some employees write this letter to get a job authorization or permission requesting managers to hire temporarily another person, to take the job on his/her behalf. This letter is not a recommendation letter, as its purpose is allowing someone to get the authorization to act on your behalf, by taking your duties during your absence. This letter is usually addressed to managers or employers so that the company’s work does not stop or cannot be affected by the absence of this concerned employee.

Tips for Writing A Job Authorisation:

Before reaching the content of this letter, you need to write your name, your job title, including your company’s name and address. Then, mention the name of the receiver, his job title, the company’s name, and the subject of your letter, which is an authorization letter”.

Leave a line and put Dear Mr./Mrs.In this respect, you have to be very formal in choosing the appropriate salutation for professional letters.

Now skip a line to craft your content. This section should be short and concise. You need to explain the material in a few clear sentences briefly. Please don’t make it too long to avoid grammatical mistakes. Make sure that you have started a subtle reason for this authorization letter, in which you assume all the responsibilities in handing your job position to someone else. Don’t forget to precise this alternative person and write the contact information of this authorized employee.

In the end, but thank you statements, with the expectation of receiving a positive response. For more tips to close your letter, read this;

How to End a Business Letter: 10 Best Letter Closings

A Job Authorization Letter Format.

A job authorization letter has a straightforward format. Here is how your letter should look like :

From,

Your name

Job title/ department

Company’s name

Date

To,

Name of the receiver

Job title/ department

Name of the company

Subject: Authorisation Letter.

Sir/Madam,

With due respect, (introduce yourself as an employer), I request authorization to permit ( name the authorized person) to carry out the duties of (name your job title), from (start date) to (end-date). I have a specific matter that prevents me from being present. Therefore, I kindly ask you to grant ( name the authorized person) permission to use my office, including taking all the benefits on my behalf.

I hope that this permission will be valid until further written notice is issued from (organization name) to end the authorization. Attached are (state any important document attached)

My thanks 

Regards,

Yours Sincerely,

Your Name.

Signature.

Now, let’s see an email version of a job authorization letter:

To: [email protected]

From: [email protected]

Subject: Job authorization letter.

Dear (name of manager/ employer),

I (mention your name) as a result of this ask authorization to permit (mention the signature of the authorized) to act on my behalf as ( mention your job title) to carry out duties and responsibilities, from (mention start date) to (end-date) . I also permit Mr. (name of authorized person) to have access to my office and manage duties, on my behalf. This authorization will be valid until a further written notice is issued from (organization name) to end the permission. Attached are (state any important document attached)

Thanking You,

Yours Sincerely,

Your name.

This was all about an authorization letter related to professional purposes. Follow the written example and put changes in your job. You can also add more specific activities in your authorization letter, such as; I permit Mr./ Mrs. to manage relevant documents and do signatures on my behalf.